|
CONSTITUTION & BYLAWS
CONSTITUTION OF THE
IDAHO ASSOCIATION OF EXERCISE PHYSIOLOGISTS
(IDAEP)
Article I - Name
The name of this organization shall be the Idaho Association of Exercise Physiologists (IDAEP). The headquarters of the IDAEP shall be temporarily located at the President's home until the time that a more permanent facility can be located.
Article II - Objectives
The objectives of this organization shall be:
1. The advancement, encouragement, and improvement of the exercise physiology
profession.
2. To acknowledge, support, and help advance a professional relationship with the
American Society of Exercise Physiology.
3. To develop and further the academic and professional knowledge and hands-on
experiences of each of its members.
4. To better serve the common interest of its members by providing a means for an
exchange and a relationship of ideas, professional and research, within the profession and the national organization.
5. To provide professional education through sponsorship and/or promotion of
educational conferences, scientific meetings, and publications.
6. To expand professional connections between health, fitness, rehabilitation, and
athletic professionals and assist in members networking to solve professional issues.
7. To support, encourage, and coordinate professional research, ethical considerations, and scope of practice of exercise physiologists.
8. To promote throughout the public sector understandings of the importance of health and wellness programs.
Article III - Memberships
Section 1
Membership in the Minnesota Association of Exercise Physiologists shall be one of the following classifications:
1. Professional
2. Certified Professional
3. Student
4. Affiliate
5. Honorary
Section 2
Each member is entitled to all association services, communications, publications, and other such member benefits consistent with the rights and duties as provided in the by-laws of the Idaho Association of Exercise Physiologists.
Section 3
Application for membership shall be made on forms authorized by the IDAEP. Application forms can be obtained from the President, IDAEP office, or the IDAEP Internet home page. The completed application is sent to theTreasurer/Secretary with dues paid. The roster is kept by the President, Treasurer/Secretary, and may be obtained by request.
Section 4
Annual dues shall be payable on January 1st of each year. However, the Executive Committee has the right to implement alternative schedules, if it so desires.
Article IV - Election of Members
Section 1
Application: Each application for any class of membership shall complete and sign an application form stating his/her desire and intention to become a member of IDAEP, to advance its best interests in every reasonable manner, and to accept as binding upon him/herself its Constitution and by-laws.
Section 2
Membership in the Idaho Association of Exercise Physiologists is based on approval of the membership Chairperson, in addition to the completion of requirements for membership as listed in the IDAEP by-laws.
Article V - Dues
Section 1
The dues of all classes of members shall be $30.00 annually with the exception of Student members whose dues shall be $20.00 annually, and honorary members who pay no dues at all.
Article VI - Voting Power
Section 1
Registered members shall be entitled to one vote upon all questions to the "Association" for decision.
Article VII - Organization
Section 1
The governing body of this organization shall be the Executive Committee.
Section 2
The Executive Committee shall consist of the President, President-Elect, Vice President, Secretary, and Treasurer. A quorum for an Executive Committee meeting shall be three members present.
Section 3
The Vice President, President-Elect, Secretary, and Treasurer shall be nominated at the Annual Business Meeting. Election shall take place as the last agenda item at the Annual Business Meeting. Each term of office shall be for a term of two years. The newly elected officers shall assume their official duties immediately after they are elected. The President-Elect shall automatically assume the office of the President immediately after the conclusion of the President's term in office.
Section 4
Any vacancy in the office of the President shall be filled for the unexpired term by the President-Elect.
Section 5
During the absence of the President, the President-Elect shall assume the duties of the President Protempore.
Section 6
A committee shall be formed and shall be called the Nominating Committee. This committee shall consist of three members and shall be appointed by the Executive Committee. The President-Elect shall serve as the chairperson of this committee and the other two members will be appointed. This committed shall be appointed one year prior to the election of officers. At the Annual Business Meeting, the chairperson of the Nominating Committee shall present a list of nominees for officers, all of ARTICLE VII - ORGANIZATION SECTION VI (cont.) whom must be members of the IDAEP. Each nominee shall have declared his/her willingness to accept office. Additional nomination for any office may be made from the floor and each nominee shall have declared his/her willingness to accept office.
Section 7
Removal of Officers: All association officers may be impeached on the following grounds: Malfeasance in office and/or actions contrary to or in violation of this Constitution and its by-laws. Before impeachment proceeding can be instituted, a brief, containing the charges, with the name of the person or persons preferring changes, shall be drawn up and presented by a professional member to the Executive Committee. The aforementioned brief must then be adopted by a majority vote of the Executive Committee prior to the formal presentation of charges. Impeachment of any officer shall require a two-thirds vote of the voting membership in attendance at the Annual
Business Meeting.
Article VIII - Meetings
Section 1
The Annual Business Meeting shall be held each year at a time and place set by the Executive Committee. A quorum consists of those voting members present.
Section 2
The President, with the approval of the Executive Committee, shall appoint a Committee that will identify and oversee a basic theme, idea, and/or research presentations for the following year.
Section 3
All committees shall be appointed by the President with the approval of the Executive Committee.
Section 4
The election of officers will be done at the Annual Business Meeting. Motions that are brought before the membership may be voted upon at that meeting and must receive a majority vote of the voting membership.
Article IX - Amendments to the Constitution
Section 1
All proposed amendments to the constitution shall be submitted in writing to the Executive Committee at least six weeks prior to the Annual Business Meeting. The Executive Committee shall distribute copies of the proposal to all voting members at least three weeks prior to the Annual Business Meeting.
Section 2
A proposed amendment to the Constitution that has been properly submitted shall be read at the Annual Business Meeting and a two-thirds majority vote of the Registered membership shall be necessary for the adoption of the said amendment.
Section 3
The by-laws may be amended at any official meeting of the Executive Committee by a majority vote.
_______________________________________
BY-LAWS OF THE
IDAHO ASSOCIATION OF EXERCISE PHYSIOLOGISTS
(IDAEP)
Structure
1. President
2. Executive Committee
3. President-Elect
4. Vice President
5. Secretary
6. Treasurer
7. Membership Chair
Article I - President
1. Selection: Moves to this position from President-Elect.
2. Term: Two years. May not be elected to consecutive terms.
3. Responsibilities:
(a) Serves as official spokesperson for the Executive Committee and the (b) Idaho
Association of Exercise Physiologists.
(c) Presides over the meeting of the Executive Committee prior to the Annual
Business Meeting.
(d) Calls additional meetings of the Executive Committee as deemed necessary and advisable.
(e) Implements the mandates and policies of the Association as determined by the Executive Committee.
(f) Possesses full power and complete responsibility to transact all business for and on behalf of the Association.
(g) Preside at all regular, special meetings, and the Annual Business Meeting.
(h) Appoints all Association committees with the approval of the Executive Committee.
(i) Acts as Executive Committee liaison to all Association committees.
(j) Shall through delegation of authority and specific assignments to the IDAEP committees.
(k) Appoint other committees as necessary to conduct the activities of the Association.
Article II - President-Elect
1. Selection: Elected by a popular majority vote of the registered membership attending the Annual Business Meeting.
2. Term: Elected for a four-year term; two years as President-Elect and two years as President.
3. Responsibilities:
(a) Serves a member of the Executive Committee.
(b) Serves as Chairperson of the Nominating Committee with duties of obtaining
nominations, distributing voting ballots, and counting votes.
(c) Serves as President - Protempore with the absence of the President.
(d) Shall assume the responsibilities of any other officer who might be absent,
with exception as indicated under Article III.
(e) Serves as coordinator for the ASEP Student Chapters.
(f) Responsible for by-law revisions.
Article III - Vice-President
1. Selection: Elected by a popular majority vote of the registered members attending the Annual Business Meeting.
2. Term: Elected for a term of two years, and may serve more than one term.
3. Responsibilities:
(a) Serves as a member of the Executive Committee.
(b) Assumes the responsibility of any officer in the event of their absence except
the President.
(c) Serves as Chairperson of the Clinical Issues Committee.
Article IV - Secretary
1. Selection: Elected by a popular majority vote of the active membership attending the Annual Business Meeting.
2. Term: Elected for a term of two years, and may serve more than one term.
3. Responsibilities:
(a) Serve as a member of the Executive Committee.
(b) Record minutes of all Executive Committee meetings.
(c) Distribute necessary information to the Association membership.
(d) Record minutes of all Association Business Meetings.
(e) Distribute the minutes to all Association members.
(f) Conduct the official correspondence of the Association including such matters
as notifying members of meetings.
(g) Put out any Association publications(s) as directed by the Executive
Committee.
(h) Act as the Executive Committee liaison to any Association committees deemed important by the President.
(i) Act as custodian of Associations records including Constitution, by-laws,
committee minutes, and other records of importance.
Article V - Treasurer
1. Selection: Elected by a popular majority vote of the active membership attending the Annual Business Meeting.
2. Term: Elected for a term of two years, and may serve more than one term.
3. Responsibilities:
(a) Serve as a member of the Executive Committee.
(b) Possesses full power and complete responsibility to transact all financial
business for and on behalf of the Association.
(c) To commit the Association to no financial obligations in excess of its available
financial resources.
(d) Serve as custodian of all financial records, books, and papers belonging to the
Association.
(e) Maintain records of current and accurate mailing lists and official records of
the Association memberships.
(f) Submit a financial report to the Association membership at all business
meetings.
(g) Submit and approve all applications for new members and change of
classifications. In case of a question of membership qualification or change of
classification, refer for action by the Executive Committee.
(h) Responsible for reimbursement of member expenses deemed appropriate to
market and support the Association.
Article VI - Committees
Nominating Committee (President-Elect as Chairperson)
1. Selection: Nominated by the Executive Committee and appointed by the
President.
2. Term: Members (not Chair) are for one-year, and may serve more than one term.
3. Responsibilities:
(a) Present a slate of nominees for the appropriate offices to be elected.
(b) Must provide at least two nominees for each office.
(c) Responsible for conducting any balloting. Exception: If any committee
member is running for an office, the Executive Committee shall appoint members
to count the votes.
Licensure Committee
1. Selection: Nominated by the Executive Committee, and appointed by the President.
2. Term: Members (not Chair) are appointed for a one-year term, and may serve more than one term.
3. Responsibilities:
(a) Have complete authority and responsibility for the planning, coordinating, and supervision of the Annual Clinical Issues Symposium.
(b) Responsible for developing and maintaining communication with the state
exercise physiologists who work in the clinical settings.
(c) Overseeing the state legislative, political, and exercise physiology movement towards state licensure for exercise physiologists.
(d) Maintain communication with the Association's President and Executive Committee.
(e) Maintain communication with the ASEP organization and its efforts to work together to benefit all exercise physiologists.
Honors and Awards Committee
1. Selection: Nominated by the Executive Committee, and appointed by the President.
2. Term: Members (not liaison) are appointed for a one-year term, and may serve more than one term.
3. Responsibilities:
(a) Develop and maintain IDAEP Awards that reflect commitment to Exercise Physiology.
(b) Develop and maintain nominating criteria for each of the IDAEP Awards that are established.
(c) Develop and maintain criteria to determine nominee minimum eligibility requirements for each award.
(d) Develop and maintain an application evaluation system to determine whether to recommend a nominee to the Executive Committee to receive a IDAEP Award.
(e) Maintain communication with the Executive Committee regarding awards and
nomination/nominees, including submitting minutes from meetings.
Public Relations Committee
1. Selection: Nominated by the Executive Committee and appointed by the President.
2. Term: Members (not liaison) are appointed for a one-year term, and may serve more than one term.
3. Responsibilities:
(a) Develop and implement strategies to promote Exercise Physiology in Idaho and the Northwest.
(b) Coordinate other exercise physiology sub-committees including but not exclusive to community oriented involvement.
(c) Maintain communication with the Executive Committee including submitting committee-meeting minutes.
Article VII - Membership Classifications
1. Certified Exercise Physiologists (EPC) - Professional Membership - EPC
(a) Successful completion of the ASEP- EPC examination.
(b) Membership fee: $30.00
2. Non-Certified Exercise Physiologist - Professional Membership
(a) Someone who has taken the EPC examination.
(b) Bachelor through Ph.D. degree from an accredited college or university.
(c) Membership fee: $30.00
3. Student Membership
(a) A full-time student (undergraduate or graduate) in a college or university who is taking exercise physiology coursework with plans to become an exercise physiologist.
(b) Membership fee: $20.00
4. Affiliate Membership
(a) Anyone (physicians, company sponsors, managers, retired professionals from related fields) who is not taking exercise physiology coursework or who isn't an exercise physiologist, but who is interested in exercise physiology.
(b) Membership fee: $30.00
5. Honorary Membership
(a) An individual who is awarded Honorary Membership by the Executive Committee.
(b) Membership fee: $0.00
Article VIII - Finances
1. Dues become payable on January 1st for one full year. If they are not paid by February 1st, the member becomes delinquent, is suspended, and must apply for reinstatement.
2. The Membership Chairperson is responsible for considering the circumstances of non-payment of dues and making a judgment as to the reinstatement of a member to the previous class of membership.
3. If a member is suspended for non-payment of dues for a full year or more, he/she must reapply for membership as a new member and meet the qualifications for membership in the class of membership for which he/she is applying.
4. Donations of $250.00 will be accepted as lifetime membership in the IDAEP.
5. Requests for the names and addresses of active members shall be directed to the
Secretary-Treasurer/Membership Chairperson. The Chairperson shall consider the circumstances of the request, and provide an active membership list to the inquirer as follows:
(a) $50 for non-members of the IDAEP;
(b) $25 for IDAEP members for uses of a promotional nature; and
(c) $0 to $10 as deemed appropriate by the Membership Chairperson if the request is for the benefit and in the best interest of the IDAEP membership.
6. At the discretion of the "financial" condition of the IDAEP, the President will be sent to the ASEP national meeting each year with IDAEP funds. The IDAEP will pay for 50% of the transportation and housing, and a per diem. Meeting registration costs will not be covered. The President-Elect will attend if the President is unable. If the President-Elect is unable, then the Executive Committee will decide which of the other IDAEP positions will represent the organization.
Article IV - Conflict of Interest
1. No member of the Executive Committee may take any action in his or her capacity with the Association in any matter in which his or her impartiality might reasonably be questioned including, but not limited to instances in which he or she has a personal interest in the matter, whether direct or indirect, and whether pecuniary or
otherwise.
2. A member may act in such a matter if a majority of the Executive Committee gives approval after full disclosure by the member of the fact.
|
